There are seven elements of the organisation’s structure:
PAN AP PARTICIPANTS
- PAN Asia and the Pacific welcomes participation of people’s organisations and civil society organisations to the network. Participation in it shall be through:
- A commitment to its vision, mission and objectives and
- Actions to support these goals
- Organisations can become participants of PAN AP by submitting a completed and signed copy of the PAN AP participant form and after being duly notified by PAN AP Secretariat. Link to the forms
- No organisation or individuals shall speak on behalf of PAN AP unless authorized by the PAN AP Steering Council.
NATIONAL PAN GROUPS
- National PAN groups are organisations that use the PAN name and duly recognised by the PAN AP Steering Council. The group should be committed to an open and inclusive process involving organisations who promote ecological agriculture/pest management and oppose pesticides dependence and genetic engineering in food and agriculture, and are committed to advancing food sovereignty including peasant and agricultural workers rights, gender justice, and environmental sustainability.
- PAN National Groups are committed to PAN AP’s stated objectives and are committed to the goal of alliance building, networking and will act as coordinating points for PAN AP activities in the country. No one organisation or individual is necessarily the exclusive representative of PAN AP in the given country.
- No organisation or body should use “PAN” in their name or logo without prior authorization of the Steering Council. “A Memorandum of Understanding” between PAN AP and the PAN National Groups will be agreed upon before any PAN national group comes into operation.
PAN PARTNER GROUPS
- PAN AP Partners are groups that collaborate closely with PAN AP to implement projects/activities or programmes in the country.
- There may be more than one PAN AP partner in one country. PAN AP partners may include PAN National Group and other organisations.
- The Steering Council for specific areas of work will appoint the task force chairs and members and the Terms of Reference. Every appointment will cease at the end of three years unless re-appointed by the Steering Council.
- The setting up of the task force will depend on the needs of PAN partners in the region and developments in the region and internationally as well as PAN AP needs.
- The functions of the task force are to :
- Sharpen analysis, strategies and actions
- Strengthen local and national activities and action
- Expand the consultative process
- Widen participation of the network base in programme formulation and implementation
- Strengthen collective work and actions in each area of work
- Identify areas of strategic intervention and collaboration
PAN AP STEERING COUNCIL
The Steering Council is the governing body of PAN AP. Its functions are:-
- Policy development
- Programme development
- Network expansion
- Network representation
- Financial planning and funding
- Appointment of the Executive Director and determining functions of the PAN AP Secretariat
- Electing the Management Committee and Board of Directors
- Appointment of Chairs and Members of Task Forces & their Terms of Reference
Criteria for Participation:
- PAN AP Steering Council consists of up to a maximum of 12 members (including the 3 Members of the Board of Directors) selected on the basis of the following criteria:
- Actively involved and committed in the pesticide/ecological agriculture/women in agriculture/food overeignty issues and in the PAN AP network.
- Provide sub-regional representation in the Steering Council as far as possible.
- Members of organisations.
- Network builders and mobilizers.
- Have a range of leadership skills and understanding of issues
- The Steering Council members will need to be experienced and representative to be sensitive to the rest of the network.
- The Steering Council members other than the Board of Directors will serve for three years, with the possibility of two consecutive renewals. In order to ensure continuity, at least 3 persons of the elected Steering Council (excluding the Board of Directors) are renewed each term. The Board of Directors will be elected by the Steering Council and elected during the Companies AGM.
- Twelve months before the end of the term, nominations for the vacant positions will be invited from the Task Forces, PAN Partner Groups and PAN national groups for consideration of the PAN AP Steering Council.
- The Steering Council will meet once a year and may invite to their meetings, other individuals and organisations with special interests, expertise and geographical representation as and when required.
- The Management Committee will be decided by the Steering Council at its annual meetings.
- Since PAN AP operates as network, it shall ensure that its working methods are participatory in nature and involves participating groups.
- The PAN AP Secretariat shall facilitate the coordination of PAN AP programmes and activities. It shall be responsible to fulfil the functions of PAN AP and play an enabling and supporting role.
- Between Steering Council meetings, the Secretariat will be supervised by the Management committee.